The Produce Safety module for farmOS provides record keeping features for the FSMA Produce Safety Rule in the United States, developed in partnership with the Agricultural Engineering Program of University of Vermont Extension with financial support from the Vermont Agency of Agriculture Food & Markets' Specialty Crop Block Grant and from the Vermont Housing & Conservation Board.
The Produce Safety Rule is part of the Food Safety Modernization Act (FSMA). This regulation focuses on setting federal regulatory standards for the production, harvest, and handling of fruits and vegetables, in an effort to prevent microbial contamination and reduce foodborne illnesses associated with fresh produce.
This documentation should not be considered an official list of requirements.
It is only intended to help farmers become familiar with using farmOS to manage their records. For more information on guidelines, refer to the FDA's FSMA Final Rule on Produce Safety and the Produce Safety Alliance.
The Produce Safety module sits on top of farmOS and utilizes many of the core features, including Plantings, Equipment, Compost, and various log types. The goal is to leverage the common record keeping capabilities that are already provided by farmOS, and extend them to facilitate record keeping requirements that are specific to the Produce Safety Rule.
The following documentation pages provide guidance on how to manage general farm records with farmOS:
It may also be helpful to utilize the CSV Import feature of farmOS to import records from spreadsheets.
The following sections describe farmOS features specific to the Produce Safety module.
The module provides a Produce Safety Dashboard (available as a tab within the farmOS dashboard) which acts as an organized starting point for produce safety record keeping. Documents and files that are specific to the operations food safety plan and procedures can be uploaded to the dashboard for storage and reference.
Quick links are provided for managing records within each of the 5 main produce safety focus areas (described below).
Logs that are added via the quick links will automatically be assigned to the "Produce Safety" category for easier lookup in the future (as well as additional categories that may be specific to the activity being recorded). Remember that farmOS can be used for more than just Produce Safety record keeping, so it is up to you to keep your records organized in a way that makes them easy to find for management and reporting purposes.
The primary goal of the Produce Safety Rule is to prevent microbial contamination and reduce foodborne illnesses associated with fresh produce. The regulatory requirements are divided into five main focus areas.
Worker Health, Hygiene, and Training
This focuses on maintaining records to demonstrate that farm workers are properly trained, are provided with stocked and sanitary facilities, and any health problems are properly documented.
In addition to the core log types provided by farmOS, the Produce Safety module adds two that are specific to the Produce Safety Rule's record keeping requirements, which focus on farm workers:
- Training logs are used to record details about training sessions that are attended by workers on the farm. Training logs can include a list of attendees, trainer(s), and details about the material that is covered.
- Worker health logs are used to record incidents related to worker health. Injuries or illnesses that occur on the farm should be recorded with these logs, and should be related to the specific area(s) that they may have occurred in.
Activity and/or observation logs should be used to record checking and restocking of first aid and facilities.
Biological Soil Amendments
All soil amendments should be recorded with input logs. Soil test logs should be used to keep track of any lab tests that are performed.
If compost is being produced on the farm, it is necessary to keep records of production time, temperature measurements (via observation logs), and pile turnings (via activity logs), to ensure that the compost was produced in a manner that reduces the risk of biological pathogens. Logs should be tagged with both the "Produce Safety" and "Compost" or "Soil" categories, as appropriate.
Domesticated and Wild Animals
If domesticated animals are present on the farm, they should be managed as Animal assets in farmOS.
Risk assessment should be performed (and recorded via observation logs) before planting and before harvest, to reduce the risk of contamination.
If intrusions or contaminations are observed, they should be recorded as observation logs. Corrective actions should be recorded as activity logs. Logs should be tagged with both the "Produce Safety" and "Animals" categories.
Water test logs should be used to record lab tests that are performed on water. This includes both field water (pre-harvest) and water that is used to wash produce before packing (post-harvest).
Any corrective actions that are taken should be recorded as activity logs with categories of both "Produce Safety" and "Water" (these categories are applied automatically by the quick links within the Produce Safety dashboard).
Equipment, Tools, and Buildings
When areas or equipment are cleaned/sanitized, this should be recorded as an activity log with the "Produce Safety" category applied.